Job Description
In today's fast-paced business world, companies need to adapt quickly, and we're here to help them do just that by putting people first. Since our start in 2018, we've successfully reached over 150,000 attendees and hosted over a thousand speakers at conferences across the U.S. Our unique approach brings together leaders from various industries, including CSR, HR, marketing, communications, and beyond, to share strategies that benefit workers, customers, and communities.
We also produce insightful reporting and opinion pieces led by our team of notable journalists.
We are looking for self-motivated, growth-oriented individuals to join our team. If you thrive in a fast-paced, dynamic environment where you can take ownership of your work and make a real impact, we'd love to meet you.
We value diversity and inclusion and are committed to these principles in our hiring process.
About the Role:
We're seeking a passionate and highly organized Event Production Assistant to join our event production team. In this role, you will be an integral part of ensuring the smooth execution of our live and virtual events, offering responsive, hands-on support through various communication channels, including email, phone, and in-person.
Your responsibilities will include overseeing the logistics of live events, managing audiovisual teams, handling rental orders, coordinating vendor and staff requirements, and creating detailed schedules and layouts. You will also play a key role in supporting virtual events, working across various platforms like Zoom and Hopin to ensure everything runs smoothly.
This is an ideal opportunity for someone with experience in managing complex events—such as corporate conferences, executive gatherings, or festivals—who is looking for a stable, long-term role that offers a healthy work-life balance with daytime business hours.
Key Responsibilities:
Oversee event production logistics, including A/V team coordination and venue layout planning.
Review and manage rental orders, vendor needs, and temporary staff hiring.
Create and maintain detailed run-of-show schedules for both live and virtual events.
Assist in the administration of sponsor deliverables, including advance materials and shipping of display items.
Support the production of virtual events by setting up templates, managing schedules, and staffing key roles.
Ensure high-quality production values are consistently met.
Requirements:
A 4-year college/university degree.
A minimum of 2 years of full-time, professional post-graduation experience in event production or related fields.
Based in the broader NYC area (within a reasonable distance from major airports) with the ability to travel for in-person events.
Experience managing core event production tasks such as vendor evaluation, staffing, and event rentals.
Experience with corporate events (e.g., conferences, executive networking) is a plus.
Proficiency in budgeting and managing complex spreadsheets.
Benefits:
Competitive starting salary of $55,000 per year, with opportunities for regular advancement and raises.
Remote work with occasional in-person meetings at our office in Brooklyn, New York.
Travel to conferences around the U.S. (several times a year).
Comprehensive benefits package, including fully paid medical, dental, and vision coverage, competitive vacation policies, and an employee stock plan.
Employment Type: Full-Time
Salary: $ 55,000.00 Per Year
Job Tags
Full time, Temporary work, Work at office, Remote work,